Type: This information is needed for systems that support different types of files.Identifier: This unique tag, usually a number, identifies the file within the file system it is the non-human-readable name for the file.Name: The file name is an information kept in human- readable form which can be defined by the creator.For example, a text file is a sequence of characters organized into lines, whereas an executable file is a series of code sections that the loader can bring into memory and execute.Ī file’s attributes vary from one operating system to another but typically consist of the following: A file also has a certain defined structure, which depends on its type. The information in a file is defined by its creator. There are different types of information which can be stored in a file such as source or executable programs, numeric or text data, photos, music, video, etc. ![]() In general, a file is a sequence of bits, bytes, lines, or records, the meaning of which is defined by the file’s creator and user. Commonly, files represent programs as well as data, which may be numeric, alphabetic, alphanumeric, or binary. From a user’s perspective, a file is the smallest allotment of logical secondary storage that is, data cannot be written to secondary storage unless they are within a file. These files are mapped by the operating system onto the physical storage devices.Ī file may be defined as a named collection of related information that is recorded on secondary storage. Hence, this prevents storage mediums to simply be one large body of data with no way to tell where one piece of data stops and the next begins. In order to make the use of computer systems convenient for the user, the operating system provides a uniform logical view of stored information by separating the data into logical storage units known as a ‘file’, which can be easily isolated and identified. However, to properly understand file systems, let us first look at what exactly is a file and what are its attributes and operations. The file system consists of two distinct parts: a collection of files, each storing related data, and a directory structure, which organizes and provides information about all the files in the system. Documents that are purged from employee files should be shredded.The file system is one of the most visible aspect of an operating system, which provides the mechanism for storage as well as access to both data and programs of the operating system. Unnecessary duplicates should be discarded. Before purging documents from employee files, please review the retention and disposition guidelines outlined in the University Records Retention and Disposition Manual. It is recommended that department managers review personnel files at least annually. Employees with access to these files should be familiar with the campus policies regarding the handling of confidential information which can be found at. Access to staff personnel files should be restricted to those with designated authority to review the files such as a supervisor, a department manager, or a central human resources manager. ![]() ![]() Files containing confidential information are to be kept in locked cabinets or drawers with limited access, or similarly secured in automated form if the campus changes to that format in the future.ĭepartments are expected to maintain reasonable safeguards to ensure the security and confidentiality of personnel documents. All staff personnel records should be maintained in a secured and confidential location. The department manager, or the department human resources manager, is responsible for maintaining the personnel files. The official personnel file for a staff employee is maintained by the employee’s department or by the primary department in the case of multiple appointments.
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